Share this page

Select an icon:

Job Photographs

  • A man is standing next to a large photocopier.  He is pressing buttons on the control panel.

    Setting a photocopier to the correct requirements.

  • A woman is standing in an office.  She is pulling the lever on a binding machine.

    A reprographics operative might finish off a job by binding a document.

  • A man is cleaning the inside of a photocopier machine.

    Reprographics operatives carry out routine maintenance of machinery including replacing printer cartridges.

  • A man is using a large, electronic guillotine.

    Operating a guillotine, which cuts paper to exactly the right size.

  • Reprographics Assistant

Reprographics Assistant


Reprographics Assistants use photocopiers and print finishing machines to make copies of printed documents. They set up and adjust machines for each job. Loading and routine maintenance tasks are also involved.

Also known as

  • Photocopy Operator
  • General Assistant, Printing
  • Print Room Assistant

Work Activities

As a Reprographics Assistant, you are usually responsible for a variety of tasks, including operating photocopiers and various print finishing machines. Some will also be expected to deal with mail. The range of duties vary from place to place.

You will prepare photocopying machines for each job, by setting and adjusting the machine as required. You also clean and carry out routine maintenance of the machinery, including replacing the toner in photocopiers.

Being able to read, write and speak Welsh may be an advantage when you’re looking for work in Wales.

Personal Qualities and Skills

To become a Reprographics Assistant, you should be:

  • a practical person
  • able to read instructions and carry them out accurately
  • flexible, in order to transfer from one duty to another
  • physically fit and, in particular, have no back problems, because of the lifting involved
  • good with people, as you'll be coming into contact with various other staff members

The job might not be suitable for people who have skin conditions, such as eczema, or breathing complaints, such as asthma.

Pay and Opportunities


The pay rates given below are approximate.

  • Starting: £14,500 - £15,500
  • With experience: £16,000 - £18,000
  • Senior Reprographics Assistants earn £19,000 - £19,500

Hours of work

Operatives usually work a 37.5-hour week, Monday to Friday; overtime may be available. Opportunities for part-time work are usually available.

Where could I work?

Employers throughout the UK are printing firms of all sizes - large and small, high street quick-print shops, local government print departments and educational institutions.

Opportunities for Reprographics Assistants occur in printing firms in towns and cities throughout the UK.

This career could include working for an agency. For more information take a look at our information article Working for an Agency.

Where are vacancies advertised?

Vacancies are advertised on all the major job boards, on Universal Jobmatch, and at Jobcentre Plus.

Entry Routes and Training

Entry routes

There are no set entry routes into this career. You might not need any qualifications to become a Reprographics Assistant. However, some passes at GCSE, or in an equivalent qualification would be useful.

Some people enter this career from a print and printed packaging Intermediate Level Apprenticeship. Take a look at our information article 'Apprenticeships – How do I apply', for more details about applying for apprenticeship positions.


Your training will be done on-the-job and the time taken depends on the work situation and range of duties.

Work Experience

Practical skills gained in printing and in using office business machinery are useful for this career.


After training, it may be possible, in some organisations, to progress to higher-level printing positions, such as Machine Printer or Print Finisher.


You might not need any qualifications to enter this type of job. However, GCSEs (or equivalent) in subjects like English, maths or ICT would be useful.

To get on to a relevant Intermediate Level Apprenticeship, you'll need to either have some relevant work experience, or show you can cope with a level 2 course.

Adult Opportunities

Age limits

It is illegal for any organisation to set age limits for entry to employment, education or training, unless they can show there is a real need to have these limits.


Practical skills gained in printing and in using office business machinery are useful.


  • 48distance learning% work part-time.
  • 14% have flexible hours.
  • 9% of employees work on a temporary basis.

Further Information

Proskills UK

Skills for process and manufacturing industries

Address: Centurion Court, 85b Park Drive, Milton Park, Abingdon, Oxfordshire OX14 4RY

Tel: 01235 833844




Careers in manufacturing


GQA Qualifications

Address: Unit 1, 12 O'clock Court, Attercliffe Road, Sheffield S4 7WW

Tel: 0114 2720033



British Printing Industries Federation (BPIF)

Address: 2 Villiers Court, Meriden Business Park, Copse Drive, Coventry CV5 9RN

Tel: 0845 2507050



National Skills Academy for Print

Address: 85B Park Drive, Milton Park, Abingdon, Oxfordshire OX14 4RY

Tel: 01235 432030



Careers Wales - Welsh Apprenticeships

Tel: 0800 028 4844


Croeso i Gyrfa Cymru

Dewiswch iaith


Welcome to Careers Wales

Please select your language